Job Description

Experienced Administrative Coordinator (3+ Years Required | Travel & Expense Focus)

We are seeking a highly organized Administrative Coordinator with a minimum of 3 years of administrative experience to provide dedicated support to a group of faculty members. This position involves high-volume expense reimbursement, travel coordination, and professional communication on behalf of multiple stakeholders.

Key Responsibilities:

• Provide administrative support to 4–5 faculty members
• Coordinate domestic and international travel arrangements
• Process expense reimbursements (preferably using Concur or a similar system)
• Draft internal and external communications and documents
• Schedule meetings and appointments; create itineraries
• Assist with planning and coordination of events, including logistics for outside speakers and consultants
• Minimal calendar management (faculty manage their own calendars)

Required Experience:

• At least 3 years of experience in an administrative support role
• Hands-on experience with travel booking and expense reimbursement processes
• Experience using Microsoft Outlook and the broader Microsoft Office Suite
• Previous use of Concur (or a similar travel/expense platform) is strongly preferred

Ideal Candidate:

• Proactive and detail-oriented
• Able to juggle multiple competing priorities with ease
• Strong written and verbal communication skills
• Comfortable working independently with minimal oversight

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ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor. 

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