Secretary V, Enterprise Benefits Job at The Walt Disney Company (Corporate), Burbank, CA

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  • The Walt Disney Company (Corporate)
  • Burbank, CA

Job Description

Job Summary:

About the Role & Team

Are you known for your high-level professionalism, discretion, and protection of confidential information? And are you a friendly and reliable collaborator on your team, one who can draft polished correspondence? If yes, then the Secretary V, Enterprise Benefits position at The Walt Disney Company might be right for you!

You would be an integral part of the organization that is responsible for and oversees the overall Benefits and Well-being programs for the entire Enterprise – empowering our employees to improve their quality of life, so they may be their best at work, at home and in their community. The successful candidate will effectively lead the overall functional and organizational needs of the team in a fast-paced environment. In addition, the candidate will demonstrate strong technological savvy, outstanding grammar and spelling, and exceptional organization and attention to detail.

This position supports three Enterprise Benefits Directors.

What You Will Do

  • Provide day-to-day administrative support to three Directors
  • Thoughtfully manage complex calendars over multiple time zones
  • Review each leader’s schedule to build in time for preparation and travel
  • Pivot quickly to reschedule a carefully planned day when pressing conflicts arise
  • Draft professional correspondence on behalf of your leaders
  • Plan and create travel itineraries, taking into account time zones, weather delays, traffic and fatigue levels
  • Interact with a wide variety of internal and external partners on behalf of leadership and the team
  • Provide administrative and office support as required, such as answering phone lines, arranging office access, performing data entry, composing correspondence, and ordering supplies
  • Plan smaller-scale team gatherings
  • Onboard new employees – you will be the friendly guide that team members rely on to answer questions
  • Purchase all office supplies for the department, and manage invoices, purchase orders, and vendor contracts
  • Partner effectively with peers to ensure effective distribution of work and office coverage
  • Create/format PowerPoint presentations for executive audiences
  • Create Microsoft Word documents for high level audiences, translating leaders’ notes and direction into polished final product
  • Draft agendas for various meetings and audiences
  • Triage benefits mail to the right parties
  • Provide backup support for gym front desk

Required Qualifications & Skills

  • At least two years in an administrative support capacity
  • Demonstrated ability to handle highly confidential and sensitive information
  • Sharp written and verbal communication skills, including clean grammar and a robust vocabulary
  • Ability to prioritize tasks in a fast-paced environment
  • Strong proficiency with all types of computers, phones and office equipment
  • Advanced proficiency of Microsoft Office programs including Outlook, Word, PowerPoint and Excel; strong skills in SAP, Sharepoint, Concur, Slack, and Zoom, and the resourcefulness to learn new applications as needed
  • Genuine desire to be helpful to your leaders and co-workers, to go above and beyond without being asked, to build solid inter and intra-team relationships
  • Highly detail oriented and organized, with strong proofreading skills, especially under time constraints
  • Highly meticulous, organized, approachable, and friendly
  • Willingness and ability to proactively improve existing processes
  • Ability to lead multiple projects, tasks, and deadlines while remaining composed and calm
  • Committed to develop trusting and supportive working relationships with team and peers
  • Availability to work overtime without prior notice
  • A professional demeanor, positive outlook, and a can-do attitude

Preferred Qualifications

  • Experience at The Walt Disney Company or an HR environment
  • Experience supporting leaders at Director level or above
  • Experience working in a large publicly-traded company
  • Both PC and Mac proficient

Additional Information

Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at  . Apply today!

The hiring range for this position in Burbank, California is $50,000.00 to $66,900.00 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

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